Travel Information

To assist in making your travel plans, the following links may prove helpful:


We strongly encourage early application for a visa since the process can sometimes be quite lengthy through various embassies.

To obtain a visa to attend an IEEE conference, some embassies will request presentation of a letter from IEEE.  We will be glad to provide a soft copy (in PDF format) via email.  Please make your request to and provide the following information:

Name: (Your Name)
Company or University: (Your Company or University Name)
Mailing Address: (Number and Street)
  (Postal Code)
Telephone Number: (Your Telephone Number)
YOUR IEEE MEMBER NUMBER (if applicable):
YOUR EDAS PAPER NUMBER (if applicable):
YOUR REGISTRATION ID NUMBER:  (This 4-digit number will be included in the confirmation email message received upon paying your registration fees.  Your registration receipt will strengthen your request for a visa and we will reference it in our letter – it is also recommended that you take your registration receipt to your visa interview)
Nationality: (Your Nationality)
Date of Birth: (Your Date of Birth)
Passport Number: (Your Passport Number)
Date of Issue: (Date of Issue of Your Passport)
Date of Expiry: (Date of Expiration of Your Passport)



Effective January 12, 2009, the requirements to travel visa-free into the United States changed. Nationals of Visa Waiver Program countries will still be eligible to travel without a visa, but will have to obtain an approved travel authorization prior to their travel to the United States.  The actual approval form and additional information may be found at the Electronic System for Travel Authorization (ESTA) site.